Asset Order
Asset ordering facilitates the transition of a product from its status as a stock item to becoming an asset within your network. It is important to distinguish assets as products or items intended for use within your organization. While all products are initially kept in stock, either for sale or internal use, the asset ordering process involves selecting specific products with serial numbers to be designated as assets.
During the asset ordering process, the complete list of products is presented, but only those with a unique serial number will be transitioned to the asset category. This ensures that only items with specific identifiers are recognized as assets, allowing for better tracking and management.
The conversion of a product from a stock item to a valuable asset carries significant financial and operational implications. By implementing asset ordering, your organization gains the ability to effectively monitor, oversee, and account for its assets. This ensures the maintenance of accurate records and empowers decision-makers with valuable insights for resource allocation and optimizing asset utilization.
Creating Asset orders: - Navigate to Billing - Select Asset Order - Click the Add Asset Order button
Basic Information: - Enter the name or subject of the Asset Order Status: 1. Created = set to “Created” to indicate intended solely for the creation of the asset. 2. Converted = When the status is set to "Converted," it serves as an indication that the asset for which the asset order was created has completed the transition and is now fully moved to the asset category. 3. Auto-created = Would indicate the automatic generation of assets 4. Canceled = When the status of an asset order is set to "Canceled," it signifies that the order has been terminated and closed. This indicates that the intended transition of the product to an asset has been canceled and will not proceed.
- Enter the Date of the Asset Order
- Enter Due Date
- Select Project (if applicable)
- Select Opportunity (if applicable)
- Select Marketing (if applicable)
- Assign the Asset order
Item Details - Select the Item/Product - Enter the product/item serial number
- Add more Product(s) by clicking the Add Product button
Terms & Conditions - Select specific Terms & Condition if applicable
Description - Add description if necessary